Lead Procurement Specialist

Company: System One
Location: Houston
Posted on: April 9, 2025

Job Description:

Lead Procurement Specialist

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Houston, TX

Important Details: Duration: 6 Months
Contract to hire possible
Exempt
Work Schedule: Monday- Friday 8:00am - 5:00pm (Subject to Change)

The Lead Procurement Specialist is responsible for medium and high critical materials, equipment, and subcontracts sourcing events. Expectation is expert level knowledge on procurement related processes and procedures. A Lead Procurement Specialist is expected to lead small groups and substitute in place of the Project Procurement Manager (PPM) performing and carrying out PPM related responsibilities. Additionally, a Lead Procurement Specialist should develop negotiating strategies, assign work, plus oversee and mentor lesser tenured peers, e.g. Procurement Coordinator I and II. The Lead Procurement Specialist is also responsible for sourcing activities for both estimating support on projects in the Deal Development phase and Procurement Execution activities during the life cycle of a project from RFP solicitation through the Award phase. The Lead Procurement Specialist must also be proficient in performing commercial analysis of Bidders proposals, writing and submitting recommendations of award and conducting Bidder conferences. Responsibilities also include engaging and maintaining Supplier relationships on awarded contracts, communicating with key internal and external stakeholders and maintaining overall transparency with the Project Management Team (PMT).

Responsibilities: Focus on the contract life-cycle management and administration, and the overall supplier management and relationship building
Has the primary responsibility in the establishment of core contract management processes and contract content in order to monitor and manage contract compliance
Participate in procurement project management teams to support contract compliance
Identify issues, propose solutions, provide negotiation support and resolve contractual issues
Advise in Master Agreement Program Contract Development
Participation in Deal Development and support in estimating efforts including issuing Request for Information (RFIs)
Lead in procurement execution for medium to high criticality sourcing events, commensurate with level of procurement experience, including:
Conduct research and develop sourcing strategies for assigned items
Develop supplier lists and issue RFP packages, and RFP amendments accordingly, for various medium to high criticality/complex equipment, material and services at best value
Develop performance-based scopes of work and understand specifications & drawing packages
Develop negotiating strategies
Conduct bidder conferences and coordinate discussions between bidders and technical personnel
Perform evaluation of proposals and conduct supplier negotiations
Write supplier recommendations that explain and support the source selection process and decision
Understand terms and conditions and contract formation
Negotiate award of contracts to suppliers
Support contract administration and subcontract management
Participate in supplier and subcontractor kick-off meetings
Participate in supplier and subcontractor close-out meetings
Scope and negotiate contract change orders and amendments
Participate in weekly procurement meetings
Work Leader for teams with partial supervision responsibilities such as assigning work, overseeing Level 1 and Level 2 activities and providing backup support to Project Procurement Manager
Mentorship role to team and other procurement personnel
Manage work in fast-paced environment, focused on complex, higher profile technical items
Provide support to other procurement personnel as needed
Maintain knowledge of procurement processes and procedures and execute in accordance with company standard operating procedures
Maintain knowledge of Oracle, Dragnet, PPMS, and other job-specific IT support systems
Develop and maintain strong relationships with suppliers, engineers, construction and key stakeholders and personnel

Qualifications: High School Diploma or GED
Minimum 5-7 years of related experience (EPC procurement experience)
Shall have the ability to work independently, think and plan and bring issues to attention of management. Ability to operate Microsoft suite. Ability to work in a fast-paced environment, detail oriented and provide accurate work products
Experience using Microsoft Office Productivity tools (Office 365, SharePoint, Teams, etc.) (preferred)
Experience creating document templates and workflows in industry digital document approval platforms like DocuSign and Adobe Sign would be beneficial
Some travel may be necessary 25% or less (when required)
What is an added plus?
Bachelor's degree or a diploma with equivalent working experience in lieu of a degree
5-7 years related industry experience preferred
Preferred large industrial construction procurement experience
Prefer experience in multiple industrial market sectors
Prior experience interfacing with client and engineering entities preferred

Keywords: System One, Houston , Lead Procurement Specialist, Other , Houston, Texas